Hoping to have a robust discussion on best practices for facilitating shared communication with different groups within the church comprised of both staff and lay leaders. Specifically, we have groups like the church board and various committees that need to share specific types of church information, are required to keep minutes and meet other legal and governance requirements. We have ministries that similarly need to share information and work products that facilitate ministry, we have many lay leaders that need to interact with the church staff and need shared access to various church forms, guidelines and procedures.
In the absence of IT taking leadership in this realm there is a tendency for groups to create their own solutions that lead to security, standards and continuity issues.
How do you address these needs? Or how would you like to address them? What products and solutions have you considered and what have you found to be the pros and cons?