Office 365 management questions


(Rush Callahan) #1

Pinelake has not pulled the trigger to move to either Google Docs or Office 365. However, we get to benefit from you guys experience. All our files are currently on a virtual file server with shadow copies and backed up nightly. We would prefer to move as most of you have to the cloud and have files accessible even when offsite as well.

Could some of you help with these questions on OneDrive? We are can’t answer questions concerning data integrity after a possible employee leaves and deletes all of their files. This has not happened in 10 years (last time I had to recover files), but we need an answer.

  1. within the users interface is there a way to disable the secondary recycle bin? Guessing IT could come behind & use this secondary bin to restore.

  2. Let’s say the Reverend Donald Duck gets his feathers ruffled, deletes all his files then unceremoniously resigns. How does an organization retrieve their files saved to Donald’s church provided OneDrive?

Thank you for the help. I have not been able to answer these questions but know with all of us out there, one of you already has.


(Isaac Johnson) #2

Sounds like you are talking about Sharepoint (onedrive group shares), if someone manages to bork the secondary bin (as far as I know only a site collection admin can do that) then you need to call up Microsoft to do a restore. See here:

Otherwise, a backup solution can restore pretty much anything and everything selectively.


(Norman Ho) #3

Hello Rush.

I have used both GSuite Basic (paid) and Office365 Non-Profit E1 (NP E1) almost since the two offerings began.

My own personal opinion: Office365 Non-Profit is a better choice comparing the two (Gsuite Non-Profit [Basic])

1) Program Eligibility

  • There are these clauses in Google’s eligibility terms which Churches will have to agree to. Microsoft provides an exemption clause for churches.
    image

2) Space

  • Gsuite Non-Profit (NP) currently offers 30GB for Emails, Files and Data
  • Office365 NP E1 currently gives you 1TB for OneDrive, 50GB for Emails and 1TB (Org) + 10GB (@ user from July 2018) for Sharepoint (Org)

3) Better communication and collaboration options

  • Office365 NP E1 has Yammer, Teams, Planner, Skype for Business and Cloud PBX

4) Cost

  • Once you cross 50 Office software (Techsoup) licenses, it will be cheaper if you purchase the Office365 NP E3 plan versus Gsuite NP + Office non-profit licenses (non-Techsoup). E3 licenses allows Office software installations on 5 devices per user.
  • All the bundle of software and the ability to add on enterprise features without third party solutions gives Office365 NP E1 better overall cost considerations.

5) Compliance

  • Office365 NP E1 comes with Compliance features free

6) Information Rights Management (IRM)

  • Office365 NP E1 allows you to add on IRM to protect all your organisation work files online and offline. (even if the staff leaves with the files)

7) Ransomware Protection

  • Office365 NP E1 currently has protection against ransomware

8) Others

  • Office365 has OneNote, an excellent note taking tool
  • If your team is using Office software like Excel and Word, Sharepoint allows you to open the file from Sharepoint/OneDrive and save changes from inside your Office software; if you are using Google drive, you would have to download the file to open then save it back in.
  • Excel still has a lot more features than Google Docs

(Ronnie Gibson) #4

The situation with Rev Duck is trivial.

  1. Reset his password
  2. Log in to the portal
  3. Recover all the deleted files

RG


(Joe Jarvis) #5

I’ve also been able to recover a OneDrive after we’ve disabled / deleted the user from our environment probably within 30 days after the deletion.

Here’s the process in case anyone is interested:

  1. Download & Install SharePoint Online Management PowerShell (if needed)

  2. Type in the following commands:

  3. $adminUPN="adminuser.name@domain.org"

  4. $orgName=“churchname” (this is the name in the sharepoint url: churchname-my.sharepoint.com)

  5. $usercredential = Get-Credential -username $adminUPN -Message “type password”

  6. Connect-SPOService -Url https://$orgName-admin.sharepoint.com -Credential $userCredential

  7. Type Get-SPODeletedSite -IncludeOnlyPersonalSite

  8. Find the one you’d like to restore and type Restore-SPODeletedSite -Identity https://churchname-my.sharepoint.com/personal/user_name_churchname_org

  9. You can check the owner by typing: Get-SPOSite -Identity “https://churchname-my.sharepoint.com/personal/user_name_churchname_org” |fl

  10. Change the owner to you by typing: Set-SPOSite -Identity “https://churchname-my.sharepoint.com/personal/user_name_churchname_org” -Owner "admin.username@churchname.org"

This should give you access and you should be able to go to https://churchname-my.sharepoint.com/personal/user_name_churchname_org