Microsoft Office365 versus Google GSuite


(Norman Ho) #1

Thought I create a thread about this to help those who are evaluating between the two. Feel free to add your views. :slight_smile:

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I have used both GSuite Basic (paid) and Office365 Non-Profit E1 (NP E1) almost since the two offerings began.

My own personal opinion: Office365 Non-Profit is a better choice comparing the two (Gsuite Non-Profit [Basic])

1) Program Eligibility

There are these clauses in Google’s eligibility terms which Churches will have to agree to. Microsoft provides an exemption clause for churches.

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2) Space

Gsuite Non-Profit (NP) currently offers 30GB for Emails, Files and Data
Office365 NP E1 currently gives you 1TB for OneDrive, 50GB for Emails and 1TB (Org) + 10GB (@ user) for Sharepoint (Org)

3) Better communication and collaboration options

Office365 NP E1 has Yammer, Teams, Planner, Skype for Business and Cloud PBX

4) Cost

Once you cross 50 Office software (Techsoup) licenses, it will be cheaper if you purchase the Office365 NP E3 plan versus Gsuite NP + Office non-profit licenses (non-Techsoup). E3 licenses allows Office software installations on 5 devices per user.
All the bundle of software and the ability to add on enterprise features without third party solutions gives Office365 NP E1 better overall cost considerations.

5) Compliance

Office365 NP E1 comes with Compliance features free

6) Information Rights Management (IRM)

Office365 NP E1 allows you to add on IRM to protect all your organisation work files online and offline. (even if the staff leaves with the files)

7) Ransomware Protection

Office365 NP E1 currently has protection against ransomware

8) Others

Office365 has OneNote, an excellent note taking tool
If your team is using Office software like Excel and Word, Sharepoint allows you to open the file from Sharepoint/OneDrive and save changes from inside your Office software; if you are using Google drive, you would have to download the file to open then save it back in.
Excel still has a lot more features than Google Docs


(Alex Conner) #2

You an also add Office ProPlus to E1 for $2 /user/month.


(Isaac Johnson) #3

I’ve seen some churches that had both, they used GSuite for email, drive, calendar, etc. and were just handing out office licenses with O365. Usually that can be traced back to when Windows 10 + Onedrive could be nightmarish about syncing issues, but that’s largely over and people are settling into one or the other. I’ve seen some generational divide in the GSuite vs. O365 debate, youngsters tend to like the GSuite webapp way of working while the older staff prefer Outlook and their old school Office apps (or an LOB absolutely requires Outlook and/or Excel). GSuite is a bit easier to do the mobile administration, but Microsoft has been rapidly making itself the clear winner in the nonprofit and SMB space. Let’s not forget that there is also a lot of value in Azure directory/Intune, Enterprise Mobility, or Microsoft 365 now and they are probably the way most places under 100 staff will get things done in the not too distant future.


(Norman Ho) #4

In August 2017, I looked at the top 103 churches in the USA and checked their MX records to find out what Email service they might use. Here are the summary charts:

Note: Google Apps (Gsuite) started 28 Aug 2008 and Office365 started 28 Jun 2011.

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The Top 10 Churches based on Size:
Office365 - 60%
Gsuite - 20%
Self-Hosted - 20%


(Isaac Johnson) #6

Those are interesting numbers, things change a lot though once you move out of the realm of Megachurches as there tends to be massive technological debt the smaller you go (not always, but as a general rule because you are less and less likely to have in-house expertise or have an approved budget for a service provider and when left to their own, non-technical church staff will usually employ the IT equivalent of the Lord of the Flies). You’d be surprised how many churches of a few thousand are using Bluehost or Godaddy to host their email (usually to their own frustration I might add), use Windows Home instead of Pro/Enterprise, have no way to manage users/computers and everybody is an admin, have no backups, have never heard of a ChMS, use USB/Email instead of shares, and have iObit installed instead of a proper antivirus. :frowning:


(Alex Conner) #7

Last time I checked on the forum it was about 40/40 Google/365 and the rest various combinations of self-hosting and off-brand hosted services.


(Norman Ho) #8

Let me provide the raw data for you to look at. Feel free to double check the results on your own. There are some who hide behind email protection services recently and I used an internet archival service to check the previous MX records before they used the protection service. Best assumption I could have made and I could be wrong on some of them but the margin of error I feel is small.

Top 103 Churches in USA City State Congregation Size Email Provider
Lifechurch.TV Edmond OK 70000 Office365
Lakewood Church Houston TX 52000 Office365
South Baptist Church Houston TX 23659 Self-Hosted
North Point Community Church Alpharetta GA 22557 Google
WILLOW CREEK COMMUNITY CHURCH South Barrington IL 22500 Office365
WEST ANGELES CATHEDRAL Los Angeles CA 20000 Google
Fellowship Church (Ps Ed Young Jr) Grapevine TX 19913 Office365
Saddleback Church (Ps Rick Warren) Lake Forest CA 19414 Office365
CALVARY CHAPEL FORT LAUDERDALE Fort Lauderdale FL 18000 Self-Hosted
The Potter’s House (Ps TD Jakes) Dallas TX 17000 Office365
Woodlands Church The Woodlands TX 16380 Office365
SOUTHEAST CHRISTIAN CHURCH Louisville KY 16264 Self-Hosted
HOPEWELL MISSIONARY BAPTIST Norcross GA 16000 Web Host
NEW BIRTH MISSIONARY BAPTIST Lithonia GA 15000 Mailanyone
NORTHRIDGE CHURCH Plymouth MI 14762 Microsoft Exchange
NEW HOPE CHRISTIAN FELLOWSHIP Honolulu HI 14500 Google
PRESTONWOOD BAPTIST CHURCH Plano TX 14450 Self-Hosted
MCLEAN BIBLE CHURCH (Ps Lon Solomon) McLean VA 13699 Office365
FIRST BAPTIST CHURCH HAMMOND (Ps Jack Schaap) Hammond IN 13678 Office365
CALVARY OF ALBUQUERQUE Albuquerque NM 13500 Google
NEW LIGHT CHRISTIAN CENTER CHURCH Houston TX 13500 GoDaddy
CENTRAL CHURCH Henderson NV 13010 Google
THOMAS ROAD BAPTIST CHURCH (Ps Jonathan Falwell) Lynchburg VA 13000 Office365
CHRIST’S CHURCH OF THE VALLEY Peoria AZ 12535 Self-Hosted
CHRIST FELLOWSHIP Palm Beach Gardens FL 12339 Self-Hosted
COMMUNITY BIBLE CHURCH San Antonio TX 12120 Self-Hosted
CALVARY CHAPEL GOLDEN SPRINGS Diamond Bar CA 12000 Google
HARVEST CHRISTIAN FELLOWSHIP (Ps Greg Laurie) Riverside CA 12000 Office365
FOUNTAIN OF PRAISE Houston TX 11752 Web Host
FREE CHAPEL WORSHIP CENTER Gainesville GA 11500 Self-Hosted
LAKE POINTE CHURCH (Ps Steve Stroope) Rockwall TX 11133 Office365
HARVEST BIBLE CHAPEL Rolling Meadows IL 10988 Google
THE ROCK CHURCH San Diego CA 10878 Web Host
VALLEY BIBLE FELLOWSHIP Bakersfield CA 10800 Google
FAMILY CHRISTIAN CENTER (Ps Steve Munsey) Munster IN 10600 Office365
CROSSROADS Cincinnati OH 10556 Google
KENSINGTON COMMUNITY CHURCH (Ps Steve Andrews Troy MI 10484 Office365
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EAGLE BROOK CHURCH Hugo MN 10334 Office365
Gateway Church (Ps Robert Morris) Southlake TX 10170 Office365
BAYSIDE COVENANT CHURCH Roseville CA 10052 Office365
ST. MATTHEWS BAPTIST CHURCH Williamstown NJ 10035 Self-Hosted
FAITH COMMUNITY CHURCH West Covina CA 10000 Self-Hosted
FAITH LANDMARKS MINISTRIES Richmond VA 10000 Self-Hosted
1ST AFRICAN METHODIST EPISCOPAL Los Angeles CA 10000 Office365
HERITAGE CHRISTIAN CENTER Denver CO 10000 Google
MOUNT ZION BAPTIST CHURCH Nashville TN 10000 Office365
WORLD CHANGERS CHURCH INT. College Park GA 10000 Self-Hosted
CALVARY CHAPEL SOUTH BAY Gardena CA 9600 Office365
ABUNDANT LIVING FAITH CENTER El Paso TX 9500 Office365
CALVARY CHAPEL OF COSTA MESA Santa Ana CA 9500 Self-Hosted
SOUTHLAND CHRISTIAN CHURCH Lexington KY 9358 Google
SEACOAST CHURCH Mt Pleasant SC 9232 Microsoft Exchange
FAITH FELLOWSHIP OUTREACH CENTER Sayreville NJ 9200 Office365
SALEM BAPTIST CHURCH Chicago IL 9137 Office365
CHRISTIAN CULTURAL CENTER Brooklyn NY 9000 Self-Hosted
CHRISTIAN FAITH CENTER Federal Way WA 9000 Self-Hosted
CHURCH OF THE RESURRECTION Leawood KS 9000 Office365
MARINERS CHURCH Irvine CA 9000 Google
REDEMPTION WORLD OUTREACH CENTER Greenville SC 9000 Office365
SAINT STEPHEN CHURCH Louisville KY 9000 Mailanyone
THE ROCK CHURCH & OUTREACH San Bernardino CA 9000 Self-Hosted
NORTHLAND, A CHURCH DISTRIBUTED Longwood FL 8792 Google
SA-RANG COMMUNITY CHURCH Anaheim CA 8750 Google
CALVARY CHAPEL CHINO VALLEY Chino CA 8500 Office365
CORNERSTONE CHURCH San Antonio TX 8406 Self-Hosted
REAL LIFE MINISTRIES Post Falls ID 8400 Google
ANGELUS TEMPLE Los Angeles CA 8272 Google
GRACE COMMUNITY CHURCH Sun Valley CA 8258 Office365
THE CHURCH WITHOUT WALLS Houston TX 8250 Office365
ST. JOHN BAPTIST CHURCH Grand Prairie TX 8200 Office365
CHURCH OF THE HIGHLANDS Birmingham AL 8168 Microsoft Exchange
BETHEL BAPTIST INSTITUTIONAL CHURCH Jacksonville FL 8168 Office365
FLAMINGO ROAD CHURCH Cooper City FL 8005 Google
BETHANY WORLD PRAYER CENTER Baker LA 8000 Google
CALVARY CHAPEL MELBOURNE West Melbourne FL 8000 Self-Hosted
CALVARY CHAPEL OF PHILADELPHIA Philadelphia PA 8000 Self-Hosted
COVENANT CHURCH Carrollton TX 8000 Office365
FELLOWSHIP BIBLE CHURCH Rogers AR 8000 Office365
NEW LIFE CHURCH Colorado Springs CO 8000 Office365
TIMES SQUARE CHURCH New York NY 8000 Office365
HICKORY GROVE BAPTIST CHURCH Charlotte NC 7900 Office365
NEWSPRING CHURCH Anderson SC 7726 Google
JAMES RIVER ASSEMBLY Ozark MO 7716 Office365
LANCASTER COUNTY BIBLE CHURCH Manheim PA 7652 GoDaddy
CHURCH OF THE REDEEMED OF THE LORD Baltimore MD 7500 Web Host
HOPE PRESBYTERIAN CHURCH Cordova TN 7500 Office365
INSPIRING BODY OF CHRIST CHURCH Dallas TX 7500 Self-Hosted
REID TEMPLE A.M.E. CHURCH Glenn Dale MD 7500 GoDaddy
THE GREATER ALLEN CATHEDRAL OF NY Jamaica NY 7500 Self-Hosted
THE LIVING WORD BIBLE CHURCH Mesa AZ 7500 GoDaddy
CENTRAL CHRISTIAN CHURCH E. VALLEY Mesa AZ 7425 Google
SHEPHERD OF THE HILLS CHURCH Porter Ranch CA 7400 Office365
CALVARY TEMPLE WORSHIP CENTER Modesto CA 7335 GoDaddy
FLATIRONS COMMUNITY CHURCH Lafayette CO 7200 Office365
IGLESIA CRISTIANA SEGADORES DE VIDA Hollywood FL 7069 Google
CELEBRATION CHURCH Jacksonville FL 7015 Office365
ANTIOCH MISSIONARY BAPTIST CHURCH Miami FL 7000 Self-Hosted
CALVARY CHAPEL DOWNEY Downey CA 7000 Office365
ELMBROOK CHURCH Brookfield WI 7000 Office365
FIRST BAPTIST CHURCH JACKSONVILLE Jacksonville FL 7000 Office365
FIRST BAPTIST CHURCH ORLANDO Orlando FL 7000 Office365
MARANATHA CHAPEL San Diego CA 7000 Microsoft Exchange
THE CHAPEL Akron OH 7000 Office365